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  • CBM

  • CBM

Special Series: Pure & Simple Organizing

Posted: Thursday, May. 16, 2013

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Weddings are an exciting day but can quickly overwhelm you as the planning ensues. The Wedding Binder is an essential organizing tool to keep everything in one place and within reach. Read more on what to include and how to set it up.

Why a binder? They are easy to set up, maintain, and transport.

The Essential Supplies

• 3 Ring Binder
• Tab Dividers
• Sticky Notes
• Clear Zip Pouch (receipts, business cards, etc)

The Essential Sections

1. Budget
2. Venue
3. Bride & Groom Attire
4. Wedding Party
5. Photographer
6. Florist
7. Bakery/Cake
8. Rehearsal
9. Ceremony
10. Reception

As for what to put in each section, use this a guideline. Take out anything that doesn’t pertain to your wedding. Add anything that isn’t mentioned here in its appropriate category.

BUDGET

Use a Wedding Budget Worksheet as a guide for how much to expect in different buckets. I suggest keeping an Excel spreadsheet on your computer with up-to-date expenses on what has been spent and what has been scheduled.

VENUE

• Locations of interest
• Availability
• Contact Information
• Cost
• Timeline of when payments are due
• Contract

BRIDE & GROOM ATTIRE

Bride
• Magazine clippings of dress, hair, makeup, shoes, reception dress
• Stores that you intend to shop
• Schedule of fittings
• Jewelry
• Bag
• Shoes
• Lingerie
• Veil
Groom
• Magazine clippings of tux, shoes
• Stores that you intend to shop
• Schedule of fittings

WEDDING PARTY

• Contact List (printed from electronic file)
Bridesmaids
• Magazine clippings of dress, hair, makeup, shoes
• Stores that you intend to shop
• Schedule of fittings
• Sizes for each girl (dress & shoe)
• Dress
• Jewelry
• Shoes
Maid of Honor
• Magazine clippings of dress, hair, makeup, shoes
• Size (dress & shoe)
• Dress
• Jewelry
• Shoes
Groomsmen
• Magazine clippings of tux, shoes
• Stores that you intend to shop
• Schedule of fittings
• Sizes for each man (tux & shoe)

• Ring Bearer
• Flower Girl

PHOTOGRAPHER & VIDEOGRAPHER

• Photographers of interest; videographers of interest
• Availability
• Contact Information
• Cost
• Timeline of when payments are due
• Contract
• List of everyone needed for photos (Courtney, Maid of Honor, Flower Girl)
• List of props
• Moments that should be photographed

FLORIST

• Florists of interest
• Availability
• Contact Information
• Cost
• Timeline of when payments are due
• Contract
• List of arrangements for Ceremony
• List of arrangements for Reception
• List of bouquets
• List of boutonnieres
• Flowers for family members

BAKERY/CAKE

• Magazine clippings of size, style, and flavors
• Wedding Cake
• Groomsmen Cake
• Availability
• Contact Information
• Cost
• Timeline of when payments are due
• Contract

REHEARSAL

• Timeline
• Venue
• Locations of interest
• Availability
• Contact Information
• Cost
• Timeline of when payments are due
• Contract
• Decorations
• Caterer
• Contract
• Menu
• Cost
• Rentals
• Checklist of who is bringing what

CEREMONY

• Copy of ceremony text
• List of processional and recessional order
• Contracts
• Officiant Contact Information
• Cost
• Music to be played (Musicians, contact info, fees)
• Decorations
• Seating arrangements & Reserved seating
• Program
• Confetti (order form)
• Checklist of who is bringing what

RECEPTION

• Checklist of who is bringing what
• Timeline (dance, cake cutting, toasts flower toss, exit)
• Music (playlists with special songs noted
• DJ contact information, cost, contract
• Rentals Contract
• Decorations
• Setup information and instructions
• Menu
• Beverage list
• List of people to thank
• Favors
• Guest book
• Photo booth
• Seating arrangements
• Toasting glasses
• Transportation for bride and groom

ELECTRONIC

I recommend keeping the following organized in separate spreadsheets:
• Budget
• Wedding Party
• Contact List
• Sizes (dress/tux, shoe)
• Guest List
• Name
• Mailing Address
• RSVPs
• Dinner choices
• Gifts received
• Thank You notes sent
• Guest Hotel Information
• Welcome Bags
• Idea/Inspiration
• Supplies
• Gift Registry
• Where you are registered
• What you are registered for
• How many of each item
• Received

Tracking all the moving parts is essential to a stress free engagement and wedding day!

Stay tuned as I give more organizing tips to help the planning and the wedding run smooth!

Until next time,

Jennifer

Jennifer Burnham is the owner of Pure & Simple Organizing. She encourages families to live life a little easier by clearing out clutter that is accumulating in their home. Find her at www.pureandsimpleorganizing.com or email her: jennifer@pureandsimpleorganizing.com.

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